Making the event safe

As a consequence of the ongoing impact of the COVID-19 pandemic, IT²EC did not take place in 2020. This was principally due to advisories against international travel and the introduction of public health directives. IT²EC 2022 was finally held in ExCeL, London with great care taken to abide by all COVID-19 safe rules. The next edition of IT²EC will be staged in 2023.

In response to COVID-19, the implementation of enhanced safety measures will provide attendees with the assurance and confidence that the event has health and wellbeing as its number one priority. Read our latest guidance here.


Q. When and where will IT²EC 2023 take place?
A. The 2023 edition of IT²EC will take place on 24-26 April in Rotterdam, The Netherlands.

Q. Why is the event now called IT²EC?
A. Over recent years, the event has placed increasing focus on the technology which underpins training and simulation solutions, both now and in the future. As the show enters its fourth decade, it was the right time for an updated identity to accurately reflect the premise of the exhibition and conference. To find out more, please click here.

Q. What is DisTec?
A. DisTec is an area on the exhibition floor, including a seminar theatre, exploring disruptive technology solutions. To find out more, click here.


Q. When is the deadline for me to register for the conference?
A. We recommend you register as early as possible as places are limited. If you come onsite without a confirmed registration you are not guaranteed access to the event and you will have to pay an extra fee for processing your registration onsite.

Q. How long will it take for my registration to be approved?
A. You will receive confirmation that we have received your application, but it can take several weeks for your registration to be processed by our verification team. There may be further delays due to COVID-19. You can use our registration tracker to monitor your progress.

Q. Why have I received an email requesting further information?
A. We did not receive enough details to approve your registration straight away. You need to reply to the email received and send your supporting information to security@itec.com. The most common reason for queried registrations is using a @gmail, @yahoo etc. email address to register. Please use your official work/ military email address to register. 

Q. I still haven’t received the status of my registration. What should I do?
A. We advise you use the registration tracker. You will be notified of changes to your status via email. If you require special assistance, please get in touch via team@itec.com

Q. Can I bring my wife/husband or children to the event with me?
A. This event is only open to professionals and military working in the defence sector. Unless your family member works in the sector, he/she won’t be granted access. Also, the event is solely open to people over 18 years.

Q. What do I need to bring with me to gain entry to the event?
A. Please bring valid Photo Identification (passport, driving license, military ID etc.) as well as your badge number, which will be included in your joining instructions email.

Q. Do military attend for free?
A. Yes, all serving military can attend the exhibition and conference for free, they also get full access to catering for the three days of the event.

Q. What are the requirements to be admitted as military?
A. To be eligible, the attendee must be a serving member of the active or reserve military, including air forces, armies, navies, special forces, coast guards, marines, gendarmerie or similar security/armed forces.

The attendee must have a rank and should register with a military email address. For verification purposes, applicants may be required to supply military ID.

Q. Is IT²EC free to attend?
A. The IT²EC exhibition is free to attend, however, to attend the conference there is a delegate fee. Please note that the price includes catering on the days that you are registered to attend the conference.


Q. When can I access the presentation slides?
A. All the presentations (and papers, where applicable) that we have permission to share will be available to download from the website one week after the event. You will be emailed a link and password to access them.

Q. Why can't I see all of the presentation slides?
A. All speakers are given the option to share or withhold their presentation slides. If they are not available on the website, it regrettably means we were unable to gain permission from the speaker.

Q. Am I too late to submit a speaking request?
A. Once the Call for Papers will open again shortly. We do occasionally have cancellations nearer the event, so it is always worth asking, but our flexibility is limited at that point. Please send a proposed topic title, synopsis and speaker details to our Content team, and we will get in touch to let you know whether there’s any availability.

Q. How do I register to attend?
A. We strongly advise you register in advance on this website. 

Q. I am a speaker – do I need to register?
A. Speakers are given complimentary tickets, but you do still need to register. You can do this via the Speaker Information Portal, which will ensure you are not charged for your ticket. The link to the Speaker Information Portal can be found in the confirmation email sent to you by the Content Team. If you cannot find it, please contact them directly.

Invoicing and Cancellation

Q. How do I get an invoice/receipt for my registration?
A. An invoice will be sent to you by email as soon as you complete your registration. If you cannot find it in your inbox, you can download it from the registration tracker.

Q. Cancellation and admission policy
A. Please make sure you read our admission policy and privacy policy before you arrive onsite.

Q. Due to unforeseen circumstances, I can no longer attend the conference, can I get a refund?
A. It is not possible to cancel delegate places once these have been booked. If any delegate is unable to attend we will accept a substitute delegate from the same organisation at no extra cost. Please notify us in writing by emailing team@itec.co.uk.


Q. What is the dress code/appropriate dress for the exhibition/delegates/militaries?
A. Military personnel are advised to wear their uniform. Changing facilities will be available onsite. For other professionals, please wear business attire.

Q. Can I take photos in the conference rooms and exhibition?
A. Please note that filming, photography and/or recording is prohibited within the conference and exhibition. Filming, photography and/or recording of specific Exhibitors and stands is permitted on receipt of permission from the Exhibitor. 

Q. I have registered for the networking evening, how do I get my ticket?
A. The networking event location is not announced in advance. If you purchase/reserve a ticket in advance, you will receive instructions on how to collect the ticket.

Q. I didn't pre-book a networking evening ticket, can I still attend?
A. No, tickets must be reserved or purchased during registration and will not be available on site.

Q. Do the conference theatres operate under the Chatham House Rule?
A. The Chatham House Rule is not in effect by default. Speakers retain the right, however, to invoke it at the beginning of their presentation whereupon it will last for the duration of that presentation only.


Q. How can I register myself and my colleagues for exhibitor badges?
A. We will send a link and login details to the main contact to register all booth staff for exhibitor passes before the event. If you are coordinating the stand at IT²EC but someone else signed the contract, please get in touch and let us know.

Q. I have registered as an exhibitor but would like to attend the conference. How do I upgrade my badge?
A. Your main contact will be able to upgrade your pass to an 'Exhibitor Delegate' pass through the exhibitor badge portal.

Q. How can we promote our participation at IT²EC?
A. All of the information about the tools and resources available to help you promote your stand at IT²EC can be found on the EZONE. If you have not received your login details yet, please contact the marketing team


Q.  I have concerns about the outbreak of Coronavirus, where can I find more information?

A. In response to COVID-19, the implementation of enhanced measures will provide our audience with the assurance and confidence that our events have health and safety as our number one priority.

We have summarised the best practice guide for organising and delivering trade shows and exhibitions of all sizes, in all locations ensuring the health and safety of attendees.This outlines the framework we are researching and working to. Our specific plans and actions for this event will be communicated in due course by the show team.

We will continue to monitor the situation closely and issue further updates, where required, via email and on the event website. 

Q. How is Clarion Events responding to the situation?

Clarion Events is continuing to closely monitor the latest public health and government advice in each of the markets where we operate around the world and we are carefully following their guidelines. We would like to thank the customers and communities who support our events for the positive feedback that you have given us.

For the latest information on how our company is responding to the situation, please click here

Q. Who should I contact to discuss this further?

If you have any further queries, please contact us via team@itec.co.uk